Ethical Principles and Publication Policy

All authors submitted their manuscripts warrants that;

1. the manuscript has not been published before, or is not currently being considered for publication elsewhere,
2. does not infringe any intellectual property right of any person and its use in accordance with this Licence will not infringe any intellectual property right of any person,
3. does not contain any subject matter that contravenes any laws,
4. meets ethical standards applicable to the research discipline.

Plagiarism Policy:

All manuscript submitted to IJCESEN are first scanned through the software called "iThenticate: Plagiarism Detection Software". Apart from References and single word matches, if the result is higher than 20% then this manuscript is REJECTED without sending reviewer.

Publication Ethics

Publication processes of IJCESEN are based on the objective production and development of knowledge by scientific method. In scientific studies, all parties of the publishing process (publisher, editors, authors, reviewers and readers) should obey ethical rules.
In this context, there are the ethical responsibilities, roles and duties of the authors, journal editors, referees and publishers as follows. The ethical principles and rules below are prepared according to the directive of the “Editorial Ethics Committee” (Committee on Publication Ethics - COPE). Also, information has been provided in the IJCESEN regarding the cases considered plagiarism and unethical behavior.

Ethical Responsibilities of the Authors

The ethical responsibilities of the authors that apply to IJCESEN as below:
• Authors cannot submit their studies to multiple journals simultaneously. Each submission can be made only after the previous one is completed. A study published in another journal cannot be submitted to IJCESEN.
• Author responsibilities given in a study (e.g.: adding an author, reordering of author names) whose review process has begun cannot be changed.
• Author(s) must submit original studies to the journal. If they utilize or use other studies, they must make the in-text and end-text references accurately and completely.
• During the review process of their manuscripts, author(s) may be asked to supply raw data. In such a case, author(s) should be ready to submit such data and information to the editorial and scientific boards.
• People who have not contributed to the study at the intellectual level should not be indicated as author.
• If the manuscripts submitted to be published are subject of conflicting interests or relations, these must be explained.
• Author(s) should document that they have the participants' consent and the necessary permissions related with the sharing and research/analysis of the data that are used.
• Author(s) bears the responsibility to inform the editor of the journal or publisher if they happen to notice a mistake in their study which is in early release or publication process and to cooperate with the editors during the correction or withdrawal process.

Ethical Responsibilities of Editors

The editor and section editors of IJCESEN should hold the following ethical responsibilities that are based on the guides "COPE Code of Conduct and Best Practice Guidelines for Journal Editors" and "COPE Best Practice Guidelines for Journal Editors" published as open Access by Committee on Publication Ethics (COPE). Also the criteria of the International Council of Medical Journal Editors (ICMJE), the World Association of Medical Editors (WAME)

Editors are responsible for each study published in IJCESEN. In this respect, the editors have the following roles and responsibilities:
• Making efforts to meet the demand for knowledge from readers and authors,
• Managing the procedures aimed to improve the quality of the studies published in the journal,
• Supporting freedom of expression,
• Ensuring academic integrity,
• Following the procedures without making concessions on intellectual property rights and ethical standards,
• Being transparent and clear in issues that require correction or explanation.

Relationships with Readers

Editors must make decisions taking into consideration the knowledge, skills and expectations of all readers, researchers and practitioners need. They must also ensure that the published studies contribute to literature and be original.
• Editors must make positive or negative decisions about the studies' importance, originality, validity, clarity in wording and suitability with the journal's aims and objectives.
• Editors must accept the studies that are within the scope of publication into pre review process unless there are serious problems with the study.
• Editors must not ignore positive suggestions made by reviewers unless there are serious problems with the study.
• "Blind Review and Review Process" must be published and editors must prevent possible diversions in the defined processes.
• Authors should be provided with explanatory and informative feedback.

Relationships with Reviewers

Editors must
• Choose reviewers according to the subject of the study.
• Provide the information and guidance reviewers may need during the review process.
• Observe whether there are conflicting interests between reviewers and authors.
• Keep the identities of reviewers confidential in blind review.
• Encourage the reviewers to review the manuscript in an unbiased, scientific and objective tone.
• Develop practices and policies that increase the performance of reviewers.
• Take necessary steps to update the reviewer pool dynamically.
• Prevent unkind and unscientific reviews.
• Make effort to ensure the reviewer pool has a wide range.

Relationships with the Editorial Board

Editors must make sure that the members of the editorial board follow the procedures in accordance with the publication policies and guidelines, and must inform the members about the publication policies and developments. Moreover, editors must
• Ensure that the members of the editorial board review the manuscripts in an unbiased and independent manner.
• Select the new members of the editorial board from those who can contribute to the journal and are qualified enough.
• Send manuscripts for review based on the subject of expertise of the editorial board members.
• Regularly communicate with the editorial board.Arrange regular meetings with the editorial board for the development of publication policies and the journal.

Editorial and Blind Review Processes

Editors are obliged to comply with the policies of "Blind Review and Review Process" stated in the journal's publication policies. Therefore, the editors ensure that each manuscript is reviewed in an unbiased, fair and timely manner.

Quality Assurance

Editors must make sure that articles in the journal are published in accordance with the publication policies of the journal and international standards.

Protection of Personal Information

Editors are supposed to protect the personal information related with the subjects or visuals in the studies being reviewed, and to reject the study if there is no documentation of the subjects' consent. Furthermore, editors are supposed to protect the personal information of the authors, reviewers and readers.

Encouraging Ethical Rules and Protection of Human and Animal Rights

Editors are supposed to protect human and animal rights in the studies being reviewed and must reject the experimental studies which do not have ethical and related committee’s approval about the population given in such studies.

Precautions against possible Abuse and Malpractice

Editors are supposed to take precautions against possible abuse and malpractice. They must conduct investigations meticulously and objectively in determining and evaluating complaints about such situations. They must also share the results of the investigation.

Ensuring Academic Integrity

Editors must make sure that the mistakes, inconsistencies or misdirections in studies are corrected quickly.

Protection of Intellectual Property Rights

Editors are responsible for protecting the intellectual property rights of all the articles published in the journal and the rights of the journal and author(s) in cases where these rights are violated. Also, editors must take the necessary precautions in order to prevent the content of all published articles from violating the intellectual property rights of other publications.

Constructiveness and Openness to Discussion

Editors must
• Pay attention to the convincing criticism about studies published in the journal and must have a constructive attitude towards such criticism.
• Grant the right of reply to the author(s) of the criticized study.
• Not ignore or exclude the study that include negative results.

Complaints

Editors must examine the complaints from authors, reviewers or readers and respond to them in an explanatory and enlightening manner.

Political and Economic Apprehensions

Neither the owner of the journal, publisher or any other political or economical factor can influence the independent decision taking of the editors.

Conflicting Interests

Editors, acknowledging that there may be conflicting interests between reviewers and other editors, guarantee that the publication process of the manuscripts will be completed in an independent and unbiased manner.

Ethical Responsibilities of Reviewers

The fact that all manuscripts are reviewed through "Blind Review" has a direct influence on the publication quality. This process ensures confidentiality by objective and independent review. The review process at IJCESEN is carried out on the principle of double blind review. Reviewers do not contact the authors directly, and the reviews and comments are conveyed through the journal management system. In this process, the reviewer views on the evaluation forms and full texts are assigned to the author(s) by the editor. Therefore, the reviewers doing review work for IJCESEN are supposed to bear the following ethical responsibilities:
Reviewers must
• Agree to review only in their subject of expertise.
• Review in an unbiased and confidential manner.
• Inform the editor of the journal if they think that they encounter conflict of interests and decline to review the manuscript during the review process.
• Dispose the manuscripts they have reviewed in accordance with the principle of confidentiality after the review process. Reviewers can use the final versions of the manuscripts they have reviewed only after publication.
• Review the manuscript objectively and only in terms of its content and ensure that nationality, gender, religious and political beliefs, and economic apprehension do not influence the review.
• Review the manuscript in a constructive and kind tone, avoid making personal comments including hostility, slander and insult.
• Review the manuscript they have agreed to review on time and in accordance with the ethical rules stated above.

Ethical Responsibilities of Publisher

• The Editors and the Editorial Board of IJCESEN are conscious of the fact that they must observe the ethical responsibilities below and act accordingly:
• Editors are responsible for all the processes that the manuscripts submitted to IJCESEN will go through. Within this framework, ignoring the economic or political interests, the decision-makers are the editors.
• The publisher undertakes to have an independent editorial decision made.
• The publisher protects the intellectual property rights of all the articles published in IJCESEN and holds the responsibility to keep a record of each unpublished article.
• The publisher bears all the responsibility to take the precautions against scientific abuse, fraud and plagiarism.

Notification of Ethics Non-Principles Status Editor

In case of encountering an unethical situation in articles or about editors, reviewers and authors or in articles that does not comply with the ethical principles regarding in the IJCESEN, it should be reported by ijcesen@gmail.com.

Children's Privacy

The journal's website is designed and intended for use only by individuals who are at least eighteen (18 years old). We do not knowingly collect information from children under the age of eighteen (18) years old.

Authorship principles

Authorship definition

These guidelines describe authorship principles and good authorship practices to which prospective authors should adhere.

Authorship clarified

IJCESEN assumes that all authors agreed with the content and that all gave explicit consent to submit and that they obtained consent from the responsible authorities at the institute/organization where the work has been carried out, before the work is submitted.

The Publisher does not prescribe the kinds of contributions that warrant authorship. It is recommended that authors adhere to the guidelines for authorship that are applicable in their specific research field. In absence of specific guidelines, it is recommended to adhere to the following guidelines:

All authors whose names appear on the submission

made substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data; or the creation of new software used in the work;
drafted the work or revised it critically for important intellectual content;
approved the version to be published; and
agree to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

IJCESEN encourage collaboration with colleagues in the locations where the research is conducted and expect their inclusion as co-authors when they fulfil all authorship criteria described above. Contributors who do not meet all criteria for authorship should be listed in the Acknowledgements section.

Data transparency

All authors are requested to make sure that all data and materials as well as software application or custom code support their published claims and comply with field standards. Please note that journals may have individual policies on (sharing)research data in concordance with disciplinary norms and expectations. Please check the Instructions for Authors of the Journal that you are submitting to for specific instructions.

Disclosures and declarations

All authors are requested to include information regarding sources of funding, financial or non-financial interests, study-specific approval by the appropriate ethics committee for research involving humans and/or animals, informed consent if the research involved human participants, and a statement on welfare of animals if the research involved animals (as appropriate).

The decision whether such information should be included is not only dependent on the scope of the journal, but also the scope of the article. Work submitted for publication may have implications for public health or general welfare and in those cases it is the responsibility of all authors to include the appropriate disclosures and declarations.

Role of the corresponding author

One author is assigned as Corresponding Author and acts on behalf of all co-authors and ensures that questions related to the accuracy or integrity of any part of the work are appropriately addressed.

The Corresponding Author is responsible for the following requirements:

providing transparency on re-use of material and mention any unpublished material (for example manuscripts in press) included in the manuscript in a cover letter to the Editor;
ensuring that all listed authors have approved the manuscript before submission, including the names and order of authors;
managing all communication between the Journal and all co-authors, before and after publication*;
making sure disclosures, declarations and transparency on data statements from all authors are included in the manuscript as appropriate (see above).

Author contributions

Please check the Author Guidelines of the Journal that you are submitting to for specific instructions regarding contribution statements (https://ijcesen.com/index.php/ijcesen/writingrules).

IJCESEN encourage transparency by publishing author contribution statements. Authors are required to include a statement of responsibility in the manuscript for all types articles. The level of detail varies; some disciplines produce manuscripts that comprise discrete efforts readily articulated in detail, whereas other fields operate as group efforts at all stages. Author contribution statements are included in the published paper.

Affiliation

The primary affiliation for each author should be the institution where the majority of their work was done. If an author has subsequently moved, the current address may additionally be stated. Addresses will not be updated or changed after publication of the article.

Changes to authorship

Authors are strongly advised to ensure the correct author group, the Corresponding Author, and the order of authors at submission. Any changes to the author list after submission, such as a change in the order of the authors or the deletion or addition of authors, must be approved by every author. Changes of authorship by adding or deleting authors, and/or changes in Corresponding Author, and/or changes in the sequence of authors are not permitted after acceptance of a manuscript.

Please make sure that the names of all authors are present and correctly spelled, and that addresses and affiliations are current.

Please note that author names will be published exactly as they appear on the accepted submission.

Adding and/or deleting authors at revision stage are generally not permitted, but in some cases it may be warranted. Reasons for these changes in authorship should be explained. Approval of the change during revision is at the discretion of the Editor-in-Chief. Please note that journals may have individual policies on adding and/or deleting authors during revision stage.

Author name change

An author who has changed their name for reasons such as gender transition or religious conversion may request for their name, pronouns and other relevant biographical information to be corrected on papers published prior to the change. The author can choose for this correction to happen silently, in which case there will be no note flagging the change on either the pdf or the html of the paper, or alternatively they may do so by a formal public Author Correction.

Author identification

Authors are strongly recommended to use their ORCID ID when submitting an article for consideration or acquire an ORCID ID via the submission process.

Deceased or incapacitated authors

For cases in which a co-author dies or is incapacitated during the writing, submission, or peer-review process, and the co-authors feel it is appropriate to include the author, co-authors should obtain approval from a (legal) representative which could be a direct relative.

Confidentiality

Authors should treat all communication with the Journal as confidential which includes correspondence with direct representatives from the Journal such as Editors-in-Chief and/or Handling Editors and reviewers’ reports unless explicit consent has been received to share information.

Authorship issues or disputes

In the case of an authorship dispute during peer review or after acceptance and publication, the Journal will not be in a position to investigate or adjudicate. Authors will be asked to resolve the dispute themselves. If they are unable the Journal reserves the right to withdraw a manuscript from the editorial process or in case of a published paper raise the issue with the authors’ institution(s) and abide by its guidelines.

Corrections, retractions and matters arising

Corrections and retractions

It is OK that rarely, it may be necessary to publish corrections to, or retractions of, articles published in journals, to maintain the integrity of the academic record.

Corrections to, or retractions of, published articles will be made by publishing a Correction or a Retraction note bidirectionally linked to the original article. Any alterations to the original article will be described in the note. The original article remains in the public domain and the subsequent Correction or Retraction will be widely indexed. In the exceptional event that material is considered to infringe certain rights or is defamatory, we may have to remove that material from our site and archive sites.

Authors, readers or organizations who become aware of errors or ethics issues in a published article are encouraged to contact the individual journal in the first instance via the contact details available on the journal website. All reports will be considered by the Editors; additional expert advice may be sought when deciding on the most appropriate course of action.

Corrections

Errors in published articles that affect the accuracy of the article, but do not substantially invalidate the conclusion, will, at the Editor(s)’ discretion, be corrected via publication of a Correction that is indexed and bidirectionally linked to the original article.

Retractions

On rare occasions, when the interpretation or conclusion of an article is substantially undermined, it may be necessary for published articles to be retracted. Editorial decisions to retract are based on the reliability of the article and whether the Editor still has confidence in the interpretation of the work and/or conclusions being presented. Retractions are designed to be a neutral tool to correct the literature and should not be viewed as punitive. Retraction notices are indexed and bidirectionally linked to the original article. The original article is watermarked as retracted, and the title is amended with the prefix “Retracted article:”

Editorial expressions of concern and editor’s notes

Editor's Note: An Editor's Note is a notification alerting readers if the journal has initiated an inquiry in response to concerns raised about a published article. It is an online-only update, made only to the HTML version of record of the published article. It is not indexed.

Editorial Expression of Concern: An Editorial Expression of Concern is a statement from the editors alerting readers to serious concerns affecting the integrity of the published paper. They receive a DOI and are indexed in major scholarly databases such as PubMed, Web of Science and Scopus.

Removal of published content

In exceptional circumstances, IJCESEN reserves the right to remove an article from IJCESEN online platforms. Such action may be taken when

IJCESEN has been advised that content is defamatory, infringes a third party’s intellectual property right, right to privacy, or other legal right, or is otherwise unlawful;
a court or government order has been issued, or is likely to be issued, requiring removal of such content;
content, if acted upon, would pose an immediate and serious risk to health. Removal may be temporary or permanent. Bibliographic metadata (e.g. title and authors) will be retained and will be accompanied by a statement explaining why the content has been removed.

Matters arising

IJCESEN recognise the importance of post-publication commentary on published research as necessary to advancing scientific discourse. Formal post-publication commentary on published papers can include challenges, clarifications or, in some cases, replication of the published work. These comments should reflect the knowledge available at the time the original paper was written, rather than later scientific developments. At the discretion of the Editor, and dependant on the nature of the piece, post-publication comment or discussion will be evaluated, peer-reviewed and after peer review may be published online as Matters Arising. Authors of the original work will be invited to reply and this may also be published alongside the post-publication commentary.